Update as of August 11, 1:00pm, ET: President Trump signed an executive memo on August 8, 2020 that calls for a deferral of payroll taxes for employees.
To understand how this may affect your business or your team read Gusto’s analysis of the Payroll Tax Deferral Executive Memorandum.
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Payroll taxes are taxes paid on wages or salaries that employees earn. Payroll taxes are paid by both employers and employees.
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What’s the main difference between employee and employer payroll taxes?
Even though payroll taxes are paid by both employers and employees, there’s one major difference. Payroll taxes paid by employees affect employees’ net pay, but payroll taxes paid by employers don’t.
Taxes that employees pay is subtracted out of an employee’s gross pay, which lowers the net pay for that paycheck.
Payroll taxes paid by the employer, however, do not affect an employee’s paycheck.
Here’s a full summary of the payroll taxes that employers and employees pay.
Payroll taxes that both employers and employees pay
Both employers and employees pay FICA tax, which is Social Security and Medicare Taxes. It’s a 50-50 split.
Social Security tax
The 2019 Social Security tax is 12.4%. That’s 6.2% for employers and 6.2% employees.
This rate is applied to the first $132,900 your employee earns, so if your employee makes more than that amount in a year, there won’t be any Social Security taxes withheld once they hit that limit.
Medicare tax
The Medicare portion of the FICA tax is 2.9% of gross wages, and it’s applied to every dollar your employee earns. So for this tax, it’s 1.45% that you pay, and 1.45% that your employee pays.
Employer payroll taxes
Here are the taxes that only employers, not employees, pay when it comes to payroll.
Federal unemployment taxes (FUTA)
The Federal Unemployment Tax Act, or FUTA for short, is there to provide a buffer for people who have recently lost their jobs.
Employers have to pay 6% toward FUTA, though companies who pay their state unemployment taxes on time can receive a credit up to 5.4% towards their FUTA tax rate. After all is said and done, the FUTA tax rate usually equals 0.6% of all taxable wages—up to the first $7,000 earned for each employee.
The list of states currently subject to a FUTA credit reduction can be found at the US Department of Labor.
State unemployment taxes
Just like FUTA, state unemployment insurance (SUI) taxes are paid by employers as a safety net for people who are looking for a new gig.
Nearly every state has a different tax rate, which is usually determined by the type of business you have and your history with unemployment claims. Head over to the US Department of Labor’s state law website to learn more about your particular rate.
If you are based in Alaska, New Jersey, or Pennsylvania, you also withhold an employee contribution of SUI taxes.
Any local taxes
There are also a grab bag of taxes out there that are based on the city, county, or municipality that you work in. Typically, most companies are only required to withhold taxes for counties where there’s a work location, like a cafe, office, or construction site.
Employee payroll taxes
You guessed it, next up are the taxes that only employees pay.
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Federal income tax
This tax is paid by employees only and is calculated based on their total income, filing status, and personal exemptions. The 2019 federal tax rate is between 10% and 37%.
To calculate the amount to withhold each paycheck, use the IRS employer withholding tables or run payroll through a payroll software.
State income tax
Most states collect income tax, too.
New York and California typically have the highest rates, but it can vary by year. On the other end of the spectrum, Alaska, Florida, Nevada, South Dakota, Tennessee, Texas, Washington, and Wyoming don’t have a personal income tax on wages. (Note: Tennessee does tax interest and dividend income.)
Any local taxes
Once again, there may be local taxes at the city, county, or municipality level that employees may be responsible to pay.
Check with your local government or your payroll provider to ensure your payroll is compliant at the local, state, and federal levels.
Additional Medicare Tax
Okay, this last one is for the high earners.
If your employee makes more than $200,000, they are also subject to the Additional Medicare Tax. As the employer, you must withhold 0.9% of wages beyond $200,000.
As your business needs grow and change, our staff can provide input and planning assistance to make sure your accounting, payroll and financial systems keep pace with your business needs. Contact our office to learn more
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